POSITION OVERVIEW:

The PCTT is seeking a motivated and disciplined individual to join its team. The successful candidate will be responsible for the ADMINISTRATIVE functions to ensure the effective and efficient operations of the day-to-day activities.

RESPONSIBILITIES:

• Organise, update and compile all files, correspondence and reports, as required, on general
  administrative or specialised tasks which may be of a confidential nature
• Assist in the documentation of payments and receipts, ensuring accuracy and compliance with
  financial protocols
• Determine office and office supplies and office furniture and equipment, assist with the
  requisition of supplies and equipment
• Assist with scheduling appointments, meetings, correspondence with employees and other general
  calls.
• Provide support in the recording of staff vacation, sick leave and other types of leave
• Scan, photocopy and file confidential documents, as required; along with maintaining a well-
  structured filing system that allows for easy retrieval of documents.
• Treat with all matters in a confidential and discreet manner.
• Assist with planning, coordination and execution of special events
• Any other responsibilities/functions deemed necessary by the Project Management Team
• Review and upgrade as required the filing system electronic and hard copy for efficient record
  keeping and easy retrieval.
• Other related duties.

Profile of Qualification:

EDUCATIONAL:

• Diploma in Business Administration, Business Management, Human Resource Management, or
  equivalent
• Five (5) CSEC passes including Mathematics and English Language, General Proficiency Grades I or
  II. Other subjects General Proficiency Grades I, II, III.
• Previous experience will be an asset.

REQUIREMENTS:

• A minimum of three (3) years’ experience in office management or business
  administration;
• Excellent oral and written communication skills, with ability to communicate and engage with
  diverse populations non discriminately;
• Highly skilled in using Microsoft Office Suite and G-Suite;
• Proficiency in English
• Knowledge of and/or preparedness to become familiar with and abide by PCTT’s principles, code of
  conduct and humanitarian goals
• Be able to handle confidential information and documents appropriately.
• Knowledge of clerical and administrative procedures.
• Working knowledge of standard office equipment operation.

CORE COMPETENCIES:

• Excellent communication, skills.
• Be able to provide quality service to internal and external stakeholders.
• Advanced Proficiency in Microsoft Office Suite.
• Excellent time management skills and the ability to prioritise work.
• Committed and dedicated to the operations of the organization with a significant level of trust
  and diplomacy.
• Ability to take initiative - Self-management and ability to carry out tasks
  independently
• Strong interpersonal skills (e.g. conflict resolution) and ability to work effectively in a
  team
• Empathy, ability to understand, learn from others and quickly gain their trust
• Creative problem solving
• Age, gender, diversity and cultural sensitivity with demonstrated ability or capacity to perform
  effectively in a multicultural environment
• Commitment to Prevent Sexual Exploitation, Abuse and Harassment
• Preparedness to support PCTT’s mission and principle of selfless service to mankind
• Sense of Humour with ability to work under stress

REPORTS TO:

General Secretary of the Synod of the PCTT

SCHEDULE:

5 days per week, 8 hours per day.

Note:

All staff must show proof of a certificate of good character within 3 - 4 weeks of hire.
Staff must not have any past or ongoing charges or allegations of fraud, exploitation or
discrimination of any type.

TO APPLY:

Please send all applications (cover letter and resume) to vacancies@pctt.org.tt by October 31,
2024, addressed to:
General Secretary
The Presbyterian Church of Trinidad and Tobago
P.O. Box 187, Paradise Hill, San Fernando

Email subject heading: Administrative Assistant

Non discrimination statement: The Presbyterian Church of Trinidad and Tobago does not discriminate
on the basis of an individual’s age, national origin, ethnic origin, religion, sex, health status,
sexual orientation, colour, disability, marital status or pregnancy.

Only shortlisted applicants will be acknowledged & contacted.